Privacy Policy &
Terms of Service

About Copyboard

Copyboard is a smart clipboard manager and cross-device data transfer tool developed and operated by Copyboard ("we", "our", or "us"). The app is available on macOS and Android, with iOS, Windows, and Linux support planned for future releases.

This Privacy Policy and Terms of Service govern your use of the Copyboard application ("App"), our website at copyboard.in ("Website"), and any related services (collectively, "Service"). By using the Service, you agree to these terms.

Data We Collect

We collect only the minimum data required to provide the Service. This is limited to account and subscription information.

All account data is stored securely in Google Firebase Firestore, which is accessible only to you (via your Google account) and to us for subscription management.

Data We Do NOT Collect

The following data is never collected, stored, or transmitted to our servers under any circumstances:

Magic Transfer — How It Works

Magic Transfer is Copyboard's cross-device sync feature. It allows you to seamlessly copy on one device and paste on another — over your local Wi-Fi network. Here is exactly how it works and what data moves where:

Connection Requirements

• All devices must be signed in with the same Google account (email address)
• All devices must be connected to the same Wi-Fi network
• If either condition is not met, no data transfer occurs

What Travels Between Devices

• Text content you explicitly copy or share
• Files you explicitly share via Copyboard (photos, videos, documents, folders)
• File metadata (name, size, type) broadcast as announcements on the local network

How the Transfer Happens

Copyboard uses UDP broadcast (port 45678) on your local network to announce new clipboard content and file availability. File transfers use a direct TCP connection (port 45679) between your devices. All traffic stays within your local Wi-Fi network — it never reaches the internet.

Multi-Device Support

You can connect up to 2 devices (Solo Plan), 6 devices (Family Plan), or 20 devices (Pro Plan) simultaneously — across macOS, Android, and future platforms (iOS, Windows, Linux). Any combination of devices is supported. Connection and disconnection happen automatically based on Wi-Fi availability.

File Availability Window

When a file is announced on the network, it remains available for download by other connected devices for up to 7 days from the time of the original announcement — as long as the source device reconnects to the same Wi-Fi network with the same account. After 7 days, the announcement expires automatically.

Supported File Types and Size

Magic Transfer supports all file types: text, photos, videos, documents, folders (zipped automatically), and any other files. The maximum file transfer size is 20 GB per file. Folders are zipped before transfer and automatically unzipped on the receiving device.

Nearby Transfer — How It Works

Nearby Transfer is a new feature added to Copyboard (Android & macOS) that allows direct file and clipboard sharing with any device on the same local network — including devices signed into a different Google account. This section describes exactly how it works and what data is handled.

What Makes Nearby Transfer Different from Magic Transfer

• Magic Transfer requires both devices to be signed into the same Google account — identity is verified via an email hash
• Nearby Transfer uses a shared PIN instead of account matching — devices from different accounts can communicate as long as they share the same PIN and are on the same local network

Authentication — PIN-Based Trust

To establish a Nearby Transfer connection, both devices must enable Nearby mode and enter the same PIN (4–20 characters). The PIN is:

• Hashed using SHA-256 before any network use — the plain text PIN never leaves your device
• Used to authenticate TCP file transfer connections between peers
• Combined with a subnet check (both devices must be on the same /24 local network) to prevent remote access
• Not stored on our servers at any point

What Can Be Transferred

• Text (sent via local UDP broadcast)
• Files of any type — photos, videos, documents, audio, archives
• Folders (automatically zipped before transfer; automatically unpacked on receiving device)

How Discovery Works

When Nearby mode is enabled, Copyboard broadcasts a discovery ping on the local network via UDP (port 45678). The ping includes the SHA-256 hash of the PIN. Devices that receive a ping with a matching PIN hash add the sender to their trusted peer list. No plain text PIN is ever broadcast.

Data Flow

• Discovery pings: UDP broadcast on local network only — include device name, IP address, and PIN hash
• File transfers: direct TCP connection (port 45679) between the two devices — data never leaves your local network
• Text transfers: UDP broadcast, received only by devices with matching PIN hash
• Nothing is sent to Copyboard servers — our servers are not involved in any Nearby Transfer data flow

Trust Duration & Expiry

Each trusted peer has an expiry time set when the connection is established (1 hour, 6 hours, 12 hours, or 24 hours). After expiry, the peer is automatically removed and the PIN must be verified again. Users can also disconnect any peer manually at any time.

Transfer History & Badges

Sent and received items via Nearby Transfer are recorded in the app's local History with a 🌐 (globe) badge. Items you sent are marked as "Sent" — they will not prompt you to download again. Items received show who sent them and when. History is stored only on your device — it is never synced to our servers.

Auto-Retry on Network Drop

If a file transfer is interrupted (e.g., Wi-Fi briefly drops), Copyboard automatically retries when the peer becomes reachable again. Transfers manually cancelled by the user are never auto-retried. No data is stored on our servers during retry — the retry happens directly between devices.

Supported Network Types

• Home or office Wi-Fi (same SSID or same /24 subnet)
• Mobile hotspot (both the hotspot owner and connected clients)
• Any LAN where both devices are in the same /24 subnet

Privacy Summary for Nearby Transfer

Subscription & Billing

Copyboard is a subscription-based service. A subscription unlocks all features across all your connected devices.

Plans

The "Family Plan" refers to multiple devices under a single account — it is not a shared family subscription across different users or email accounts.

Where You Can Subscribe

You can subscribe to Copyboard from any of the following:

• Copyboard website (copyboard.in) — processed via Razorpay
• macOS app — processed via Razorpay
• Android app (Google Play Store) — processed via Google Play Billing

Regardless of where you subscribe, your subscription is linked to your Google account email and applies to all your devices on any platform. Subscribing once covers all your connected devices.

Pricing

Subscription prices are displayed in Indian Rupees (₹) and US Dollars ($) on our website and macOS app. On Google Play, prices are shown in your local currency based on your country. Prices may vary slightly between platforms due to applicable platform fees and local tax regulations.

Renewal & Cancellation

• Subscriptions are valid for one year from the date of purchase
• Subscriptions do not renew automatically — you must manually renew each year
• If subscribed via Google Play, cancellation is managed through Google Play settings
• If subscribed via our website or macOS app, contact us for refund or cancellation requests

Refunds

If you are not satisfied with Copyboard, contact us within 7 days of purchase for a full refund. After 7 days, refunds are at our discretion. For Play Store purchases, refund requests must be made through Google Play.

Subscription Data

Your subscription status (plan, expiry date, status) is stored in Google Firebase Firestore under your account. This is used solely to verify access and provide the subscribed features across your devices.

Data Security

We take reasonable technical and organizational measures to protect the account data we store:

• All data in Firebase Firestore is encrypted at rest and in transit (TLS)
• Firestore security rules restrict access so only you (authenticated with your Google account) can read your own subscription data
• We do not store payment card numbers or sensitive payment data — payments are handled by Razorpay and Google Pay, both of which are PCI-DSS compliant
• Magic Transfer traffic on your local network is not encrypted end-to-end at the application layer, but it never leaves your local network and is filtered by an email identity hash — only devices signed into the same account can receive data
• Nearby Transfer traffic is similarly local-network only, authenticated by a PIN hash (SHA-256) — only devices with the matching hash on the same /24 subnet can receive transfers

Third-Party Services

Copyboard uses the following third-party services. Each has its own privacy policy:

We do not sell, rent, or share your data with advertisers, data brokers, or any other third parties beyond those listed above.

Data Retention

• Account & subscription data: Retained as long as your account exists or until you request deletion
• Clipboard history: Stored only on your device; we do not retain any clipboard data
• Magic Transfer file announcements: Expire automatically after 7 days from the time of announcement
• Payment records: Retained for 7 years as required by Indian accounting regulations (GST compliance)

Your Rights

You have the following rights with respect to your data:

• Access: Request a copy of the data we hold about you
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your account and all associated data. To do so, email us at copyboardin@gmail.com with the subject "Delete My Data"
• Portability: Request a copy of your subscription data in a machine-readable format
• Opt-out of emails: Unsubscribe from reminder emails at any time by contacting us

We will respond to data requests within 30 days.

Terms of Service

1. Acceptance of Terms

By downloading, installing, or using Copyboard, you agree to be bound by these Terms of Service and our Privacy Policy. If you do not agree, do not use the Service.

2. Eligibility

You must be at least 13 years of age to use Copyboard. If you are under 18, you must have parental or guardian consent. By using the Service, you represent that you meet these requirements.

3. License

We grant you a limited, non-exclusive, non-transferable, revocable license to install and use the Copyboard App on your personal devices, solely for personal or internal business purposes, subject to these Terms.

4. Account

You are responsible for maintaining the security of your Google account and for all activities that occur under your account. Notify us immediately at copyboardin@gmail.com if you suspect unauthorized use.

5. Subscription Terms

• Subscriptions are valid for one year from the date of purchase
• Features requiring a subscription are not available without an active subscription
• Prices are subject to change with reasonable notice; existing subscriptions are honoured at the price paid
• We reserve the right to change plan features (including device limits) with reasonable notice to existing subscribers

6. Prohibited Use

You agree not to use Copyboard to:

• Transmit, store, or share illegal, harmful, or infringing content
• Circumvent or attempt to circumvent subscription verification
• Reverse-engineer, decompile, or disassemble any part of the App
• Use the App in any way that violates applicable laws or regulations
• Share your account credentials with others to avoid purchasing a subscription

7. Intellectual Property

All rights, title, and interest in the Copyboard App, website, branding, and related materials are owned by Copyboard. The name "Copyboard", the logo, and all associated trademarks are our property. You may not use them without written permission.

8. Updates

We may release updates to the App from time to time. Updates may be delivered automatically (via platform stores) or manually. We are not obligated to maintain older versions or backward compatibility.

9. Service Availability

We strive to keep the Service available at all times, but do not guarantee uninterrupted availability. Magic Transfer requires your own local Wi-Fi network and is not dependent on our servers — it continues to function even if our cloud services are temporarily unavailable. Subscription verification may require periodic internet access.

10. Termination

We may suspend or terminate your access to the Service if you violate these Terms, with or without notice. You may stop using the Service at any time. Upon termination, the license granted herein ends immediately. Subscription fees are non-refundable except as described in the Refunds section above.

11. Disclaimer of Warranties

The Service is provided "as is" and "as available" without warranties of any kind, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that the App will be error-free or that defects will be corrected.

Acceptable Use

Copyboard is intended for personal productivity — managing your own clipboard history and transferring your own data between your own devices. It is not intended to be used as a file-sharing platform for third-party content distribution, a data collection tool, or any service that violates applicable law.

You are solely responsible for the content you copy, transfer, or store using Copyboard. We are not liable for any content transmitted through the Magic Transfer feature.

Limitation of Liability

To the fullest extent permitted by applicable law, Copyboard and its operators shall not be liable for any indirect, incidental, special, consequential, or punitive damages — including loss of data, loss of revenue, or loss of business — arising from your use of or inability to use the Service.

Our total liability to you for any claims arising from or relating to the Service shall not exceed the amount you paid us for the Service in the twelve (12) months preceding the claim.

Some jurisdictions do not allow the exclusion or limitation of certain damages. In such jurisdictions, our liability is limited to the extent permitted by law.

Android — Permissions & Data Safety

This section is specifically for users of the Copyboard Android app, available on Google Play. It details every Android permission the app requests, why each is needed, and what data is collected or shared — as required by the Google Play Data Safety policy.

Android Permissions Explained

Accessibility Service

Copyboard uses Android's Accessibility Service to detect when you copy text to the clipboard. This is the only reliable, system-supported method for clipboard monitoring on Android (Android 10+ removed direct clipboard access for background apps).

The clipboard text captured by the Accessibility Service is:

• Stored locally on your device only
• Broadcast to your other connected devices via Magic Transfer (local Wi-Fi only) if you have Magic Transfer enabled
• Never sent to our servers
• Visible only on devices signed into the same Google account on the same Wi-Fi network

Google Play — Data Safety Summary

Data Encryption

• Data in transit to Firebase (subscription data): encrypted via TLS
• Magic Transfer data (local Wi-Fi): transmitted within your private network; filtered by account identity hash
• Data at rest on your device: protected by Android's standard storage encryption

Data Deletion (Android)

To delete your account data from our systems, email copyboardin@gmail.com with subject "Delete My Data". We will remove your subscription record from Firebase within 30 days. Your local clipboard history can be cleared directly within the Copyboard app at any time.

Changes to This Policy

We may update this Privacy Policy and Terms of Service from time to time. When we make material changes, we will update the "Last updated" date at the top of this page and, where appropriate, notify you by email or via an in-app notice.

Continued use of the Service after changes become effective constitutes your acceptance of the revised terms. We encourage you to review this page periodically.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or Terms of Service, please contact us:

We will respond to all inquiries within 30 days.